Are you looking for a comparison between Melio vs. QuickBooks? Don’t worry, I got you covered.

Melio helps businesses save money by automating bill payment and vendor management without charging them for using the platform. QuickBooks Bill Pay is compatible with QuickBooks Online, the industry leader in accounting software for small businesses.

Bill Pay by QuickBooks costs $90 monthly in addition to your monthly QuickBooks Online subscription, while Melio’s platform charges are zero.

To assist you in making a decision between Melio vs. QuickBooks, I will discuss the respective features and benefits of each. Your company’s goals and priorities should determine which option you choose, whether you’re looking to streamline bill paying or manage a wide range of financial tasks.

Bottom Line Upfront

Companies looking for an A/P solution that is both free and independent of QuickBooks Online will find Melio to be an excellent option.

QuickBooks is an option that should be considered by companies searching for robust accounting software that also includes the ability to pay ordinary bills.

Melio vs. QuickBooks: Overview

Melio

Unlimited users, no monthly platform fee, and a $0 monthly cost are some of Melio’s distinctive advantages. OCR, billing using AI, and bank transactions are all free. Accounts Receivable has a cap, though.

Data Import/Export, Batch Payments, Approval Workflows, and an iOS app are all provided by Melio.

Read Melio Review for More Information.

QuickBooks Bill Pay

The monthly price for QuickBooks Bill Pay ranges from $0 to $90, plus $30 to $200 for QuickBooks Online. Depending on the plan, 1 to 25 users are permitted.

Unique Features of QuickBooks Bill Pay Automated bill creation, user permissions and roles, and approval workflows. With QuickBooks Online, you can keep your books.

Audit Trails, Multiple Currencies, Import/Export Data, Batch Payments, Customizable Account Permissions, A/P, and A/R, are supported by QuickBooks Bill Pay.

Approval Workflows are only available in Elite plans, which offer iOS and Android apps.

Regarding noteworthy features, QuickBooks Online reigns supreme because of the ability to utilize team collaboration tools, set up customizable account permissions, and view audit trails. With Melio, you may also send international payments using US dollars, although QuickBooks Online does not support this function.

You can send invoices, track collections, use OCR, handle batch payments, import/export data, and automatically capture receipts and bills with both providers. While both Melio and QuickBooks offer mobile apps, only QuickBooks Online offers access for Android users. Additionally, neither company offers a vendor portal.

Melio vs QuickBooks Bill Pay: Which is Better?

Melio

Regarding ACH payments, businesses that receive more than five per month are interested in a QuickBooks-integrated A/R and A/P solution. Melio integrates with QuickBooks so that financial transactions are automatically updated in QuickBooks. This streamlined interface makes managing money a breeze, and accurate records are kept.

There are no monthly fees associated with using the Melio platform, in contrast to QuickBooks Online. Another perk of using Melio to pay bills is that no fees are associated with ACH bank transfers.

If your company handles a high volume of payments, this can save you much money compared to per-transaction platforms.

For companies using QuickBooks Online Plus, Melio offers unlimited seats, while QuickBooks Online Plus has a cap of five. Melio and QuickBooks Online Plus work well together, and you can avoid the expense of upgrading A/P users to QuickBooks Advanced by giving them access to Melio alone.

Those who use QuickBooks can now log in without any restrictions.

Quickbooks Online Invoicing

Those of you who used QuickBooks Online and make fewer than five ACH transactions per month: The Basic plan of QuickBooks Bill Pay is free every month and includes five ACH payments. Companies that don’t process many transactions each month can benefit from this.

QuickBooks Online, our recommended small business accounting software, also includes QuickBooks Bill Pay, which is ideal for companies requiring complete accounting services.

It can be tailored to specific businesses and used to monitor finances across locations and periods. QuickBooks Online excelled in accounts receivable, accounts payable, banking, and inventory management.

Companies with remote employees: Melio’s iOS app provides just A/P functionalities. You can manage your finances on the go using QuickBooks Online’s feature-rich Android and iOS apps. The app was highly regarded among the best mobile accounting tools we used.

Melio vs QuickBooks Online: A/R

Only two types of invoice mailing, individual and recurring, and one personalization logo upload, are available with Melio. You can change the template, add a custom message, or even a corporate logo to QuickBooks to change how it looks.

Customers can receive estimates and purchase receipts through email, and sales taxes can be tracked. Based on our research, we concluded that QuickBooks Online is the finest choice for this category.

Melio vs QuickBooks Online: Mobile App

The Melio mobile app is relatively limited, catering mainly to iOS users and lacking A/R features. Meanwhile, the sophisticated QuickBooks Online app works on iOS and Android devices.

The QuickBooks Online app and the website are practically identical. Bills and receipts can be scanned, accounts can be reconciled, mileage can be tracked using GPS, and estimates and sales receipts may be distributed.

These factors led us to select QuickBooks Online as the winner in this area.

Melio vs QuickBooks Online: A/P

Melio and QuickBooks Online share a lot of similarities when it comes to the functionality of their A/P departments. However, QuickBooks Online has two advantages over Melio that Melio does not have: a savvy virtual assistant and the ability to print checks. Melio is a cloud-based accounting software.

Melio offers bill approvals, unlike QuickBooks Online’s lack of this feature. Using Melio and QuickBooks Online, you can keep track of the payments made to your 1099 contractors, scan their invoices using optical character recognition software, and set up recurring billing.

Melio vs QuickBooks Bill Pay: Ease of Use

Since both systems are clear-cut and user-friendly for their respective responsibilities, I declared this category a tie. QuickBooks Online has a smaller learning curve than many rival solutions, but Melio’s simplicity results from its limited capabilities. View our free QuickBooks lesson series for additional details.

 Melio vs QuickBooks Online: Customer Support

Regarding customer support, QuickBooks Online comes out on top thanks to the several channels via which assistance may be obtained. Melio and QuickBooks Online are similar in allowing access to an online form, email and live chat support, a searchable knowledge base, and other online help tools.

Melio vs QuickBooks Online: Pricing

Melio Pricing

• User count, unlimited
• Unlimited billable clients
• Zero ePayment/ACH Transaction Fees
• Check mailing fee: $1.50 per check (first two free each month).
• Payer pays 2.9% for debit/credit card payments.
• USD international wire transfer – $20 fixed charge or 2.9% card payment
• Faster ACH Payments—1% (up to $30) for same-day delivery
• Faster check payments—$20 fixed charge within three business days

QuickBooks Online Pricing

• Basic: $0, five monthly ACH payments, automated bill production, and transaction matching.
• Premium: $15, with Basic plus 40 free monthly ACH payments and unrestricted 1099 filing.
• Elite is $90 and contains Premium plus roles, permissions, and bill approval workflows.
• Basic and Premium extra ACH payments cost 50 cents.

Users need a QuickBooks Online subscription in addition to the Bill Pay subscription; Simple Start: $30; Essentials: $60; Plus: $90; Advanced: $200

• User count: 1–25, depending on QuickBooks Online subscription.
• Billable clients: 10,000-100,000 ePayment/ACH Transaction
• Fees: $0-$90/month for QuickBooks Bill Pay (5 free, unlimited per month)
• QuickBooks Bill paychecks cost $1.50 to mail.
• A free trial is available.

Melio is more affordable than QuickBooks, but QuickBooks contains more features. Compared to QuickBooks Online’s $20 to $200 monthly fee per user, Melio does not charge a platform fee. Bill Pay is not included in QuickBooks Online’s free plan and instead requires a membership, which comes at an additional cost.

Melio is the winner due to its low platform cost and extensive A/P features. Accounting software is necessary for any firm, so factor that expense in.

Unlike QuickBooks Bill Pay, Melio’s independent platform allows for payment via debit/credit card, foreign wire transfers, and faster ACH and check payments.

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Conclusion: Melio Vs. QuickBooks Online – Which is Best?

Melio and QuickBooks Online are excellent tools for managing a company’s finances, but they also have strengths and weaknesses.

Melio is an attractive option for organizations looking to optimize their vendor management due to its focus on automating bill payment as both a QuickBooks integration and a standalone platform.

FAQs

❓How does Melio work with QuickBooks?

Melio can integrate with QuickBooks Online without any hitches. Bill Pay is available to current subscribers of QuickBooks Online. While Melio can be integrated with QuickBooks Online via the QuickBooks App Store, QuickBooks Bill Pay is required for all new members.

❓Can QuickBooks Online help with bookkeeping?

Yes, for a monthly fee of $200, QuickBooks Online’s QuickBooks Live Bookkeeping service offers real-time monetary management assistance. Monthly bookkeeping services and live video chat help from a staff of certified bookkeepers are at your disposal.

❓Will Melio work with accounting software other than QuickBooks Online?

Yes. Melio integrates QuickBooks Online, Xero, FreshBooks, and Business Central.